General Service Features
Organization
We have helpful solutions to your fit record management and record-keeping needs. Before and during the document inventory, we work hard to improve the record storage area’s look, design, and quality.
Inventory
The type of inventory we do is flexible. Some items are clearly boxed and rarely used so a notation of what is in the box is sufficient. Other mixed or problem documents need to be inventoried by individual file folders to allow them to be found quickly.
Database
A Microsoft Access database is used for the inventory.
FYI – A database is a collection of information that is related to a particular subject or purpose, such as tracking customer orders or maintaining a music collection. If your database isn’t stored on a computer, or only parts of it are, you may be tracking information from a variety of sources that you must coordinate and organize.
For example, suppose the phone numbers of your suppliers are stored in various locations: in a card file containing supplier phone numbers, in product information files in a file cabinet, and in a spreadsheet containing order information. If a supplier’s phone number changes, you might have to update that information in all three places. In a well-designed Access database, the phone number is stored just once, so you only have to update that information in one place. As a result, when you update a supplier’s phone number, it is automatically updated wherever you use it in the database.
The Final Report
At the end of the project, you will be presented with a Final Report and the Access database containing your inventory. The final report will outline what work was completed and make recommendations for changes in the way your documents are archived.
Ongoing Maintenance
Should you choose to do so, we can provide you with annual maintenance of your record storage area.
Record Management by Alternative Micrographics Call Today 1-609-971-7766